At Kalmar, smooth processes and systems are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as unexpected events.
The office manager will provide strong, reliable support for our operations by optimizing the internal processes. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment
Wat zijn je werkzaamheden als Office manager
Oversee visitors to the office and ensure a friendly, personal experience
Ensure peak operations for the organization and implement preventive measures for potential issues
Coordinate internal and external resources, and cultivate relationships with vendors
Participating in site projects, working closely with the department responsible
Respond to requests and questions about office operations
Work with HR to enforce office policies if needed
Assist various departments administrative work
Social media support
Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
Oversee day-to-day office activities as main point of contact
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
Manage vendor relationships, and coordinate food deliveries when requested
Manage office supplies inventory by ordering and issuing items.
Over
Wat breng je mee als Office manager
Two or more years of experience in office management is an advantage
Experience in developing internal systems
Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
Proficiency with office applications, and aptitude for learning new software and systems
Ability to maintain confidentiality of company information
Good English language proficiency
Advanced computer skills and experience with online platforms.
Wat bieden we je als Office manager
We believe in our people as it is our people who really make the difference. We always work in close collaboration with our customers, deliver on our promises and never walk away no matter how big the challenge. We succeed because we do it together.
